How To Guide: 5 Super Tips to Manage Busy Times

Today I am posting this on the eve of a new phase of the roadmap to the new normal but in fact the tips stand at any time in our businesses. And that is – how to manage busy times, change, upheaval or new routines without compromising the quality of what you deliver or your own sanity!

The topics of the How To Guide are often based on common challenges that my clients and Simply members mention or…from personal experience. How many of you have experienced those hectic times in your business when you feel like you’re not longer ‘on top of things’? That cold sweat feeling when you know your emails aren’t being returned quickly or when you never quite get round to updating social media. How many of you have got so tired that you simply fall into bed at night with nothing left to give?

These are all warning signs. Although managing a business like this in the short term is fine and even necessary, planning a way out and getting back into the driving seat is essential. To reach our goals, develop our businesses in the way we dream, deliver the best experiences for our customers, we need to be well rested, creative, nimble, enthusiastic and ahead of the game.

So, I thought I would share some of my own tips to help you manage busy times or times of change well:

  1. Use a time management app like Clickup or Toggl to accurately measure how long tasks are really taking. This helps us be realistic about what we can achieve in a day or a week and helps us better understand when and how we might delegate streamline or drop tasks that don’t matter.
  2. Consider the 80:20 rule. That is the 20% input that gives the 80% result. What changes can you make to systems, services, product deliveries, website navigation or internal management that will give you an 80% improvement? Consider the reverse too….are there customers or systems that take up huge amounts of time or energy that only give you a very small return?
  3. Learn to delegate. Not easy, especially when you don’t have the spare cash to employ someone but…what about that task that you insist on always doing yourself but that takes so much time and creates stress? In my business….its definitely a bookkeeper and accountant. Although I understand the tasks required, I am slow, inaccurate and it’s not a good use of my time. When you work out what it’s costing you to do it – why not divert that spend to an expert?
  4. Plan in breaks as an essential business task. It’s all too easy to say that you can’t take time away because the business needs you. What your business really needs is a you that’s firing on all cylinders not a tired you. Whether it’s regular breaks in the day, a digital free day off each week or a few days off each month, it’s really will make for a better business, more creativity, clearer ideas and more resilience.
  5. Make space for community. A little like point 4, shared knowledge, support, ideas and chatter with those who share your journey makes good business sense. You’ll find solutions more quickly, feel less alone and get the reminders you need to keep going. Head to the Facebook Group today.